{"id":20159,"date":"2022-12-21T17:32:33","date_gmt":"2022-12-21T04:32:33","guid":{"rendered":"https:\/\/geektactics.geektamin.com\/?p=20159"},"modified":"2024-06-13T15:42:39","modified_gmt":"2024-06-13T03:42:39","slug":"how-to-get-a-prompt-before-sending-emails-in-outlook","status":"publish","type":"post","link":"https:\/\/geektactics.co.nz\/blog\/how-to-get-a-prompt-before-sending-emails-in-outlook\/","title":{"rendered":"How to Get a Prompt Before Sending Emails in Outlook"},"content":{"rendered":"<p>If you&#8217;re anything like me you will have multiple accounts set up in Microsoft Outlook. I can&#8217;t tell you how many times I have emailed a client from my personal email without thinking. There&#8217;s a simple fix for this problem that involves <strong>three<\/strong> simple steps.<\/p>\n<p>&nbsp;<\/p>\n<h2>1. In Outlook, turn Developer mode on<\/h2>\n<p>Most people never need the Developer tab, so it is usually disabled.<\/p>\n<p><strong>Start Now:<\/strong><\/p>\n<ul type=\"1\">\n<li>Click on the <b class=\"ocpUI\">File<\/b> tab, and select <b class=\"ocpUI\">Options\u00a0<\/b><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"dp-image-shadow alignnone wp-image-20163\" src=\"https:\/\/nz.blog.geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/Outlook-Files-options-1.jpg\" alt=\"Outlook-files-menu-options\" width=\"828\" height=\"1084\" srcset=\"https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/Outlook-Files-options-1.jpg 782w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/Outlook-Files-options-1-229x300.jpg 229w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/Outlook-Files-options-1-382x500.jpg 382w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/Outlook-Files-options-1-768x1006.jpg 768w\" sizes=\"auto, (max-width: 828px) 100vw, 828px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul type=\"1\">\n<li>Click <b class=\"ocpUI\">Customize the Ribbon.<\/b><\/li>\n<li>Under <b class=\"ocpUI\">Main Tabs <\/b>on the right-hand side, tick the <b class=\"ocpUI\">Developer<\/b> option.<\/li>\n<li>Click\u00a0<strong>OK.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"dp-image-shadow alignnone wp-image-20164\" src=\"https:\/\/nz.blog.geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_48_01-.png\" alt=\"Outlook-custimize-ribbon\" width=\"831\" height=\"689\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>2. In Outlook, use Visual Basic Code to Create the Prompt<\/h2>\n<p>The next step involves some code, but you can simply copy and paste it from below.<\/p>\n<p><strong>Start Now:<\/strong><\/p>\n<ul>\n<li>In Outlook, select <strong>Visual Basic<\/strong> from the\u00a0<strong>Developer Menu.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"dp-image-shadow alignnone wp-image-20165 size-full\" src=\"https:\/\/nz.blog.geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_55-Inbox-andrew@duoplus.nz-Outlook.jpg\" alt=\"\" width=\"841\" height=\"185\" srcset=\"https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_55-Inbox-andrew@duoplus.nz-Outlook.jpg 841w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_55-Inbox-andrew@duoplus.nz-Outlook-300x66.jpg 300w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_55-Inbox-andrew@duoplus.nz-Outlook-623x137.jpg 623w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_55-Inbox-andrew@duoplus.nz-Outlook-768x169.jpg 768w\" sizes=\"auto, (max-width: 841px) 100vw, 841px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>In the left-hand panel, select\u00a0<strong>ThisOutlookSession.\u00a0<\/strong>This will create a new <strong>macro<\/strong> \/ <strong>Private Subroutine.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"dp-image-shadow alignnone wp-image-20168 size-full\" src=\"https:\/\/nz.blog.geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_26.jpg\" alt=\"\" width=\"841\" height=\"450\" srcset=\"https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_26.jpg 841w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_26-300x161.jpg 300w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_26-623x333.jpg 623w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-16_51_26-768x411.jpg 768w\" sizes=\"auto, (max-width: 841px) 100vw, 841px\" \/><\/p>\n<ul>\n<li>Copy the following text into the <strong>Macro. <\/strong>Substitute <strong>email@domain.com<\/strong> with your personal email address. You can also change the text of the confirmation prompt as needed.<strong><br \/>\n<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p style=\"padding-left: 80px;\"><strong>Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)<\/strong><\/p>\n<p style=\"padding-left: 80px;\">Dim prompt As String<\/p>\n<p style=\"padding-left: 80px;\">If Item.SendUsingAccount = &#8220;<span style=\"color: #ff0000;\">email@domain.com<\/span>&#8221; Then<\/p>\n<p style=\"padding-left: 80px;\">prompt = &#8220;<span style=\"color: #ff0000;\">Are you sure you want to send from<\/span> &#8221; &amp; Item.SendUsingAccount &amp; &#8220;?&#8221;<\/p>\n<p style=\"padding-left: 120px;\">If MsgBox(prompt, vbYesNo + vbQuestion, &#8220;Sample&#8221;) = vbNo Then<\/p>\n<p style=\"padding-left: 160px;\">Cancel = True<\/p>\n<p style=\"padding-left: 120px;\">End If<\/p>\n<p style=\"padding-left: 80px;\">End If<\/p>\n<p style=\"padding-left: 80px;\">End Sub<\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Save the routine by typing <strong>CTRL + S<\/strong>, or clicking the <strong>Save icon<\/strong> on the toolbar.<\/li>\n<li>Close the Visual Basic window.<\/li>\n<\/ul>\n<h4>At this stage, test your macro. Create and attempt to send an email from the email account from this step.<\/h4>\n<p>&nbsp;<\/p>\n<h2>3. Create a Self-Signing Certificate<\/h2>\n<p>Outlook protects your emails, etc by disabling all macros from running on your computer, unless they have a certificate. In this case, you will create your own certificate, which only works on your computer.<\/p>\n<p><strong>Start Now:<\/strong><\/p>\n<ul>\n<li>In <strong>Windows 10<\/strong>, start <strong>File Explorer<\/strong>.<\/li>\n<li>Navigate to the following folder<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><b class=\"ocpUI\">C:\\Program Files (x86)\\Microsoft Office\\root\\Office16<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"dp-image-shadow alignnone wp-image-20177 size-full\" src=\"https:\/\/nz.blog.geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-17_20_59-Office16.jpg\" alt=\"\" width=\"841\" height=\"783\" srcset=\"https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-17_20_59-Office16.jpg 841w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-17_20_59-Office16-300x279.jpg 300w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-17_20_59-Office16-537x500.jpg 537w, https:\/\/geektactics.co.nz\/wp-content\/uploads\/sites\/2\/2022\/12\/2022-12-21-17_20_59-Office16-768x715.jpg 768w\" sizes=\"auto, (max-width: 841px) 100vw, 841px\" \/><\/p>\n<ul>\n<li>Click\u00a0<b class=\"ocpUI\">SelfCert.exe<\/b>. The\u00a0<b class=\"ocpUI\">Create Digital Certificate<\/b>\u00a0box appears.<\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">If you don&#8217;t find it in this folder, try this folder:<\/p>\n<p style=\"padding-left: 40px;\"><b class=\"ocpUI\">C:\\Program Files\\Microsoft Office\\root\\Office16<\/b><\/p>\n<ul>\n<li>Type a meaningful and unique name for your certificate that you will remember: E.g. <strong>outlook-email-confirmation<\/strong><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\">Remember this certificate name.<\/p>\n<p>&nbsp;<\/p>\n<h3>In Visual Basic, Apply the Certificate<\/h3>\n<ul>\n<li>In Outlook, select <strong>Visual Basic<\/strong> from the\u00a0<strong>Developer <\/strong>Menu.<\/li>\n<li>In <strong>Visual Basic,<\/strong> select <b class=\"ocpUI\">Digital Signature <\/b>from the <strong>Tools <\/strong>Menu.<\/li>\n<li>Select the certificate you created and click <strong>OK.<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>That&#8217;s all there is to it. Enjoy<\/p>\n<p>&nbsp;<\/p>\n<p>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you&#8217;re anything like me you will have multiple accounts set up in Microsoft Outlook. I can&#8217;t tell you how many times I have emailed a client from my personal email without thinking. There&#8217;s a simple fix for this problem that involves three simple steps. &nbsp; 1. In Outlook, turn Developer mode on Most people [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":20217,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16],"tags":[],"class_list":["post-20159","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-functionality"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Get a Prompt Before Sending Emails in Outlook<\/title>\n<meta name=\"description\" content=\"If you want to avoid sending business emails from your personal email account, here&#039;s how you can use Visual Basic to solve the problem\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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